The Missaukee Humane Society and LeDoulx Veterinary Clinic are committed to responsible and compliant management of business records. All records, whether physical or digital are retained only for as long as necessary to meet legal, financial, and operational requirements. Once the applicable retention period expires, records are securely destroyed to protect confidential and sensitive information.
Below is the official retention schedule:
| Description | Retention Period |
| Accident Reports & Claims (settled cases) | 7 years |
| Accounts Payable Ledgers & Schedules | 7 years |
| Accounts Receivable Ledgers & Schedules | 7 years |
| Bank Reconciliations | 7 years |
| Capital Stock & Bond Records | Permanently |
| Charts of Accounts | Permanently |
| Checks | 7 years |
| Contracts | Permanently |
| Correspondence (General) | 3 years |
| Correspondence (Legal) | Permanently |
| Expense Schedules | 7 years |
| Financial Statements | Permanently |
| Insurance Policies | Permanently |
| Insurance Records | Permanently |
| Invoices from Vendors | Permanently |
| Minutes of Board Meetings & Committees | Permanently |
| Notes Receivable – Ledgers & Schedules | 7 years |
| Stock & Bond Certificates (canceled) | 7 years |
| Tax Returns & Reports | Permanently |
| Vouchers for Payments to Vendors, Employees, etc. | 7 years |